B2B · 10 people minimum · invoicing available
AI Team Headshots — Consistent Brand Portraits Without a Studio Day
A company page with eight different backgrounds, eight lighting styles and three eras of camera looks reads as disorganised — even if every individual photo is fine. A studio day fixes consistency but costs a full team calendar day, travel and a retoucher, and someone always has to reschedule.
Our team flow replaces that with a shared style guide and a five-minute task per person. Everyone uploads selfies from wherever they work; the pipeline renders each person against the same backdrop, crop and light; you approve one test render before the full run; and the company gets a single invoice.
It is built for teams of ten or more: HR and marketing teams rolling out a rebrand, sales orgs refreshing their directory before a trade show, clinic groups standardising practitioner photos across locations.
B2B terms at a glance
- Minimum order
- 10 people
- Per person
- $29 · $27 · $25 by volume
- Included per seat
- 20 headshots, 1 free redo
- Payment
- Invoice, net-30, PO & tax ID
- Typical turnaround
- 3–5 working days
Process
How a team order runs
Four steps, one shared style guide, and a single test render before the full run.
- 1
Agree the style guide
Backdrop tone, crop, lighting profile and wardrobe level. We send back a one-page style sheet with two sample renders so you can sign off before anyone uploads.
Typical options: studio grey, warm sand, soft office blur.
- 2
Collect selfies
You share one link. Each person uploads 3–8 selfies, or a manager uploads on their behalf. The quality gate rejects unusable photos immediately so nobody has to chase.
Five photos per person is the target; poor uploads get an automatic re-upload prompt.
- 3
Approve one test render
We render the first person and send the frame for approval. Once you sign off, the rest of the team runs against the same guide.
No surprise style drift between seats — the guide is fixed after approval.
- 4
Deliver and invoice
Each person gets their own download link with 20 headshots; HR gets one invoice with PO and tax fields. Redo requests are handled per seat for 48 hours.
Files are stored for 30 days, then deleted.
Pricing
Volume pricing per person
Per-seat pricing with three volume tiers. Volume discounts apply automatically once the seat count crosses a threshold.
| Team size | Price per person | Included per seat | Example total |
|---|---|---|---|
| 10–24 people | $29 | 20 headshots + 1 free redo | 10 seats = $290 |
| 25–49 people | $27 | 20 headshots + 1 free redo | 25 seats = $675 |
| 50+ people | $25 | 20 headshots + 1 free redo | 50 seats = $1,250 |
Need more than 20 images per person, additional style guides (for example a formal and a creative set), or multiple office sub-brands? Ask for a custom quote — custom seat packages are priced per seat.
Why it works
Consistency is a policy, not a filter
Three things keep a team set from looking like a collage of stock photos.
One style guide for every seat
The backdrop, crop, light direction and colour treatment are locked after approval. Individual variation stays where it should — face, hair, wardrobe colour, expression — instead of leaking into the background or the lighting. This is the difference between a team page and a grid of unrelated portraits.
One quality gate for every upload
Each person's uploads go through the same automated check: single face, reasonable head angle, minimum resolution, no sunglasses or heavy shadow. Photos that fail are rejected with a plain-language reason, which is what stops a directory rollout from stalling on two people who never send a usable photo.
One invoice for finance
Ten individual card payments is an expense-report problem. A team order is a single invoice with a PO reference, tax ID and net-30 terms, which is usually the difference between a marketing lead being allowed to buy it and not. Need to split by department or office? We can issue sub-invoices against the same order.
Fit
Where team headshots matter most
Website team pages
Tiles sit side by side; inconsistent backdrops are most visible here. This is the highest-impact page to standardise first.
Sales and proposal decks
Proposal covers and pitch decks usually show the account team. Consistent portraits read as a real org chart.
Conference and trade-show material
Speaker cards, booth banners and badges are printed large, so expression and crop matter as much as resolution.
Recruiting pages
Candidate-facing pages benefit from a warm, human set — usually the creative preset rather than the formal one.
Clinic and practice directories
Practitioner listings often sit next to credentials and locations, where a clean clinical preset reads best.
Press and investor pages
Founder and executive portraits appear in articles and filings; one formal frame per executive is usually enough.
FAQ
Team order questions
What is the minimum team size?
Ten people. Below ten, individual packages are cheaper and simpler — each person can order their own 40-image set. At ten or more we run one shared style guide, collect all selfies in a single intake, and invoice the company once.
How does the process work for a team?
You pick the style guide, we send a collection link, each person uploads three to eight selfies, and you approve a single test render before the full run. The whole thing usually closes in three to five working days, because there is no studio scheduling to coordinate.
How is pricing calculated for a team?
Per person, with volume tiers: $29 per person for 10–24 people, $27 per person for 25–49, and $25 per person for 50 or more. Each person receives 20 headshots and the whole team shares one backdrop, crop and lighting profile.
Can you invoice us instead of charging a card?
Yes. Team orders of ten or more are invoiced to the company with net-30 terms, and we can include a purchase order number, VAT or tax ID, and a billing address. Card payment is available too if your finance team prefers it.
Will everyone really look consistent?
Yes, that is the point of the shared style guide. Backdrop, crop, lighting direction and colour treatment are fixed for the whole team, so directory tiles sit next to each other without looking like a stock-photo collage. Individual variation stays where it should: face, hair, wardrobe colour and expression.
What if someone does not like their headshots?
Each person gets one free redo within 48 hours of delivery. If a redo still misses for an individual, that seat is re-run with a different preset at no extra cost — the refund policy applies per seat, not to the whole order.
Do you handle remote or international teams?
Yes. Everything is browser-based, so a distributed team uploads from wherever they are. Invoices can be issued in USD, and we can split delivery links per office or per department.
Keep exploring
Related pages
Get a team quote in one email
Tell us the headcount and the style you want. We reply with a per-seat quote, the style sheet and the collection link.
Request a quoteComparison
Traditional studio, phone selfie, or this pipeline?
An honest split of what each option is good at — no invented benchmark numbers.
| Dimension | Traditional studio shoot | Phone selfie (DIY) | This AI pipeline |
|---|---|---|---|
| Cost | A studio day rate plus retouching; more outfits usually cost more | Free, but the result is only as good as the light and the crop | One-time packages from $9 (5 images) to $75 (100 images) |
| Time | Booking, shoot and retouch — typically one to three weeks end to end | Five minutes, but no consistent set | Minutes of generation after upload; download immediately |
| Consistency | Good within one session; a reshoot later rarely matches | Poor across photos and devices | One preset fixes backdrop, light and crop across the set |
| Frames delivered | A handful of selects chosen on the day | One or two usable frames at best | 5 to 100 final images, all of the same person |
| Fails when | You need the photo this week, or the budget is not there | The light is poor or the background is busy | You need large-format print or art-directed brand work |
This is a qualitative comparison, not a benchmark: no studio prices, satisfaction scores or customer counts are claimed, and no test shoots were run to produce this table. A studio is still the right call for large-format print and art-directed brand work.
By PortraitLab Editorial TeamLast updated: Editorial standards